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223 Posts
Discussion Starter · #1 ·
im doing a project for college about rally organisation and just wondering could anyone tell me what the officals do for a rally i know what clerkof the course does but what do the MSI officals do i checked every website and can't find out. Basically if anyone can trll me what the officals(as seen in the first few pages of a rally programme) do it will be a huge help.

1,407 Posts
Here's something I did for the West Cork Rally Programme in 2004.If it helps you're welcome to it.

Anatomy of a Rally Stage

A special stage rally is made up of both road sections and competitive stage miles, all of which are governed by time controls.
Even on the road sections, which are the sections between one stage and another, or between service/parc ferme and the competitive stages, the drivers have a due time at their next control to ensure that the general speed limits are adhered to on open roads and that no illegal servicing is carried out between the stages.
The make up of the stage is as follows:

1.Stage entrance.
Usually a barrier manned by a marshal to ensure that ONLY competing cars and course cars enter the stage after official road closing time.

2.Stage arrival control.
Usually 1 marshal in a car with a clock supplied by the Chief Time Keeper and set to rally time. The marshal here writes the arrival time and the competition number of the car on a master sheet, which is given to Car Accountability when all the competing cars have gone through. The marshal also puts the time on the competitors’ time card and signs it. All due times are calculated by the navigator in the competing car.
3.Stage start.
At this point the competing car is given a start time for the stage, to the nearest second. Again using a clock supplied by the Chief Time Keeper. In Tarmac rallies there is usually a 30 second gap between each car leaving the start line. The start time is written on a master sheet at the start and also on the competitors’ time card. The start timekeeper will then count him/her down to their start time (5,4,3,2,1,go). Timing is from a standing start and begins as soon as the competitor is counted down.
4.Flying Finish
This is the point where timing for the stage finishes. The car goes through the flying finish as fast as possible and slows down as soon as they pass this point. There is an advance warning of the flying finish in the form of a black chequered flag on a yellow background 100 metres further on a black chequered flag on a red background signifies the flying finish. There are usually two marshals at the flying finish. One to get the time the car passes the finish and the other to write the time/car number on the master sheet. This timing crew will also be using a clock supplied by the Chief Time Keeper, which will
also be synchronised to rally time. The crew will have a radio link via a headset to the Stop Car.

5.Stop Car
After the competing car passes the flying finish it will pass 3,2,1 countdown boards, an advance stop board (stop on a yellow background) and then stop at the stop car (stop on a red background).
By the time he/she reaches this point the crew at the flying finish will have relayed the time the car passed them. The stop car crew will write the time on a master sheet and again on the competitors’ time card. The time the car started the stage is taken from the time the car passed the flying finish and this is their time for the stage. Stage timing is usually to the nearest second but Cork Motor Club now time all their events to 1/10th of a second with electronic timing equipment. Indeed the West Cork Rally 2003 was the first rally in Ireland to be timed to 1/10th of a second.

6.Passage Control
After leaving the stop car the competing car stops at passage control and hands in their time card for the stage. There is a laptop in this car linked via a telephone line from a pole and the times are sent from here to the results crew in rally headquarters. This is how you are able to get stage times so quickly from the rally reports.

7.Stage exit
As with the stage entrance, a barrier manned by one marshal to allow the competing and course cars out of the stage and to ensure that no unauthorized people gain access while the road is closed.

Stage Commander
The person responsible for the running of the stage is the Stage Commander.He/she is responsible for everything that goes on while the stage is live. If there is an accident or incident on the stage that results in the stage being blocked or held up for any reason, the Stage Commander enters the stage with the doctor, rally rescue, ambulance and recovery vehicle. Control of the stage start is then handed over to the Deputy Stage Commander.

Deputy Stage Commander
If a decision is taken by the Stage Commander that too much time will be lost rectifying the problem in the stage, the Deputy Stage Commander will then, in consultation with the Clerk of the Course, decide whether to send the remaining competing cars to the next stage via
the alternative road book, or send them through the stage in convoy, providing the stage is not blocked by the incident. This would usually be done in the case of spectator safety issues. The crews will be asked to remove their helmets and drive through the stage in convoy at 30 miles an hour.

Mid Point Radio
This is a radio car, usually situated approximately half way into the stage at a point specified in the safety plan.
The radio operator in this car does not have timing equipment but has a master sheet to log the cars as they pass him/her. If there is a delay of over three minutes between cars the operator will contact the stage start to ascertain if there was a gap between the cars leaving the start line. He/she will also ask the number of the last car to leave the line before the gap.
If this car has already passed, and he/she has been made aware of the length of the gap then it can be assumed that everything is ok. If, however, the gap is longer than it should be the operator will contact the stage start again and the stage commander will then make a decision on whether to hold the cars on the start line and go in and investigate, or, again in consultation with the C.O.C cancel the stage.
The competitors are also made aware of the position of the radio car so that if there is an incident they know which location to drive to in order to alert the rescue services. Mid-Point can also be asked to hold the “00” or Sweeper cars until the second half of the stage has been cleared and ok’d by the course cars.

Finish Radio
This car has the same function as mid point radio.

CAR ACCOUNTABILTY:Follows the cars throughout the rally to account for car numbers and retirements during the event.

Course cars
A number of official cars will drive through the stage ahead of the rally cars to ensure that everything is ready for the stage to run.

1.Chief Marshal
2.Road Closed
3.Club Steward
4.Club safety officer
5.Spectator Control 1
6.Motorsport Ireland Steward
7.Deputy C.O.C.
8.Spectator Control 2
10.Motorsport Ireland Safety Officer.
The MI safety Officer will drive through the stage without stopping and decide whether it is safe for the stage to proceed. If he says no the stage is cancelled.

Each junction identified on the safety plan as needing marshals is called a location and given a location number. This helps to solve prospective problems by improving communications as to where any particular incident has occurred.
For example, instead of saying there are spectators in a dangerous position by the green house??? You will hear “spectator problems at location 6 etc.”

Well there you have it. Hopefully this will give a greater understanding of what is going on while you are waiting for the cars to come and indeed how the stages of a rally are set up and run.
Organising a rally, any rally, takes months and months of hard work. Late nights, early mornings and divorce proceedings are par for the course. It’s not nice then to have all this work go down the drain because a couple of spectators decide they know better than anyone else and stand where they shouldn’t, resulting in the cancellation of a stage or stages.
Enjoy your rallying, but always remember, safety, your own and that of those around you, has to be the most important consideration of any actions you decide to take on a rally stage.

Pat Nolan

Course cars.

1.CHIEF MARSHAL:It is the responsibilty of the Chief Marshal to ensure all Locations are manned according to the safety plan.
2.ROAD CLOSED:Once this car passes road is officially closed,very rarely on time so marshals are instructed not to wait for him/her but to close the road at the appointed time.
3.CLUB STEWARD:Will be involved in the Stewards meetings during the rally and will contribute to discussions/decisions regarding appeals etc.No bad thing for him/her to see the stages are set up correctly.
4.CLUB SFAETY OFFICER:Appointed by the organisers to ensure safety plan is adhered to.
5.SPECTATOR CONTROL 1:Self explanatory really.
6.MI STEWARD:Appointed by Motorsport Ireland to observe the running of the event and take responsibilty for appeals etc.
7.DEPUTY C.O.C. Needs to have his/her finger on the pulse.
8.SPECTATOR CONTROL 2: Again self explanatory.
9.C.O.C. : Boss of the rally and the last car through before MI Safety.The buck stops here.
10.MI SAFETY OFFICER: Explained above.

Recce Ranger
2,415 Posts
oo\'s, other officials and the blazer brigrade....

Just a few more random points to consider.

Don't forget the 00's: 003, 002, 001. All are officials, not competitors. Ideally 001, driver & nav are very experienced, and the CoC has absolute faith in their judgement. 001 is the last check on the stage and its ultimately up to them to as to whether the stage runs. All the 00's should also have radios. It kinda important that they don't crash, dislodge stones etc..and drive to finish.

There are rule books/yearbooks on motorsportireland.com, msauk.org and fia.com

Also the the FIA the world governing body, who grant MI or RACMSA the authority to be a national body, who in turn approve the clubs and licence competitions.

Results on events can be appealled to the event Steward, then to the national body and then to the FIA.

The people who attend the Stewards meetings, are the event Stewards appointed by MI(or RACMSA and maybe FIA), the club Steward, event secretary and CoC.

Scrutineer - check eligibility, safety and car paperwork

Document Scrutiny - driver paperwork check: entries, licence, insurance, etc

Results Officers & system

Communications systems

Press Officer

Service Manager

Might also have a Refueling Manager, Start/Finish manager

Equipment Officer

Arrowing Officer

Residents Liasion

Competitor Liasion


223 Posts
Discussion Starter · #4 ·
Hey, thanks for the info im busy puttin it to use.anything helps thanks again

223 Posts
Discussion Starter · #5 ·
Hey was just wondering does anyone know what role does the Service manager, Motorsport Ireland Steward, Motorsport Safety Officer and Deputy Clerk of the Course have during a rally and in the organisation of it any info would be of great help thamks

Ian O'Brien
430 Posts

1,407 Posts
Service Area Manager does just that.Goes out to the proposed area before the event and makes a diagram of where everything will be.For example cars 1 to 30 in one section,41 to 60 in another section,tyre trucks,food wagons etc,and make sure that the route through service is kept clear.

1,407 Posts
Congrats man...mighty stuff,now get out there and start runing a few events and put all that info to use!!!:yahoo::yahoo::yahoo::yahoo:
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